Last modified: 2002 August 20
Deferred Final Examinations Procedure -- Summer 2002
This is only for COSC 1030, 2000- and 3000-level deferred examinations. 1020 students
write the final examination with the next term and the 1500-level courses arrange
their own time and place.
Schedule and Booking Space
Students may have to sacrifice conflicting commitments to be able to write
in the scheduled time.
If students cannot make it on the scheduled day and time then they will
have to petition their home faculties for a deferred exam.
- Students write on September 4
- Exam time is 6 to 9 pm.
- Course directors should wait a week after their examination to increase the
likelihood of having all cases dealt with in one session.
- Course directors email or give a written note to the email@example.com. Please
the following information.
- course name and number, and section
- A choice of desired times (may be overridden by the undergraduate office)
- the number of students
- name of each student
- the student number of each student.
- The undergraduate office will select a time that the group can write.
- Emphasize to your students that "Students are responsible for checking the
date and time of the scheduled deferred examination".
If they miss their exam, they will have to petition.
Instructors, may choose to make their own arrangements with students
but the above procedure may be more convenient in many instances.
Deferred Standing agreements
In some cases students may not be able to complete course work on time, cannot
final examination or miss a final examination.
Students can present a
Deferred Standing Agreement form to the course director. If the course
director and student
agree as to what needs to be done and by when (a few days or a couple of weeks
after the end of the
examination period then the form can be
completed by specifying the details of the deferred standing
agreement. The most common use is to have an examination on a different day --
can be either before
or after the formal examination time -- or have some term work handed in late.
Typical reasons are
medical, examination time conflict, and a person has to be away to due work
If the period of time is more than a couple of weeks after the examination
period, then the student
should petition their home faculty for a deferment.
Course directors do not have to agree to deferred standing unless they are
that either the
grounds are valid and the circumstance has been documented sufficiently to be
convincing. If an
instructor is not comfortable signing a deferred standing agreement form, they
should inform the student
that the student may petition for deferred standing.
Deferred final examinations are organized by the course director -- setting of the time with
consultation with the student (especially if a deferred examination is granted by petition),
finding the room and having invigilation.
Petition forms and procedures
Petition forms are obtained from the Registrar's office and typically take
months. Students petition their home faculty -- neither the undergraduate
office nor the departmental petitions committee deal with deferred standing
petitions. Petitions require instructors to fill out a Course Performance
Summary form that states what work the student has or has not done, what
grades they got, what the due dates where, by when did students know their
grades and other information. Students take course performance summary forms
to course director, who can either give completed form back to the student,
or send the form directly to the registrar's office. Students can also
submit the course performance summary forms to the undergraduate office.
The undergraduate office forwards the form to the appropriate course director
or, if the course director is not available, fills in the form as best it can
from the grades information course directors give to the office (see the
section Telling the Department the final grades) in the web document
Guidelines for CS Instructors.